Lead lists by industry · Last updated October 31, 2026

Property management email list: every property manager in your market

A property management email list built from Google Maps covers every residential, HOA, vacation rental and commercial property manager in the area you choose. Each row has the phone, website, address, rating and reviews, plus emails taken from the company's own website and checked against the live mail server. You pay once per company and can preview the list free first.

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78,900property management establishments with paid employees (NAICS 53131, 2023)Source: US Census Bureau, 2023 County Business Patterns (US file, NAICS 53131, 531311, 531312)
60,800of them residential property managers (NAICS 531311, 2023)Source: US Census Bureau, 2023 County Business Patterns (US file, NAICS 53131, 531311, 531312)
707,700people employed by US property managers (NAICS 53131, 2023)Source: US Census Bureau, 2023 County Business Patterns (US file, NAICS 53131, 531311, 531312)
460,400property, real estate and community association manager jobs (BLS, 2025)Source: US Bureau of Labor Statistics, Occupational Outlook Handbook: Property, Real Estate, and Community Association Managers

How big is the property management company market?

The Census Bureau counts about 79,000 property management establishments with paid employees, roughly 61,000 residential and 18,000 nonresidential, employing about 708,000 people. Most are local firms managing single-family rentals, small apartment buildings or HOAs for owners who don't want to do it themselves. A smaller number of regional and national operators run large apartment portfolios. Property managers are a strong B2B market because they buy the same services over and over for every door they manage: maintenance, turnover cleaning, landscaping, pest control, insurance and software. The owner or a director of operations usually picks vendors, and once a vendor is on the approved list, the work repeats every month.

How many property management companies are there in each state?

California, New York and Florida have the most. The Census Bureau counted 78,886 establishments in Real estate property managers (NAICS 53131) across the 50 states and DC in 2023. These are locations with paid employees, so one-person businesses aren't included and the real number of businesses is higher. Use it to size a market before you build the list.

Rank	State	Establishments (2023)	Share of US
1	California	13,161	16.7%
2	New York	7,357	9.3%
3	Florida	7,081	9.0%
4	Texas	6,520	8.3%
5	North Carolina	2,439	3.1%
6	Georgia	2,310	2.9%
7	Colorado	2,169	2.7%
8	Washington	2,161	2.7%
9	Massachusetts	2,078	2.6%
10	Illinois	2,070	2.6%
11	New Jersey	2,025	2.6%
12	Pennsylvania	1,896	2.4%
13	Ohio	1,883	2.4%
14	Virginia	1,883	2.4%
15	Oregon	1,650	2.1%
16	Maryland	1,538	1.9%
17	Arizona	1,448	1.8%
18	Michigan	1,383	1.8%
19	Tennessee	1,250	1.6%
20	Minnesota	1,177	1.5%
21	South Carolina	1,047	1.3%
22	Utah	1,041	1.3%
23	Missouri	1,015	1.3%
24	Indiana	961	1.2%
25	Wisconsin	959	1.2%
26	Nevada	746	0.9%
27	Louisiana	739	0.9%
28	Oklahoma	725	0.9%
29	Connecticut	715	0.9%
30	Alabama	673	0.9%
31	Kansas	567	0.7%
32	Kentucky	560	0.7%
33	Idaho	465	0.6%
34	District of Columbia	449	0.6%
35	Iowa	423	0.5%
36	New Mexico	405	0.5%
37	Arkansas	402	0.5%
38	Maine	375	0.5%
39	Hawaii	370	0.5%
40	Mississippi	357	0.5%
41	Montana	339	0.4%
42	New Hampshire	322	0.4%
43	Nebraska	284	0.4%
44	Rhode Island	265	0.3%
45	Delaware	242	0.3%
46	Vermont	188	0.2%
47	North Dakota	182	0.2%
48	West Virginia	170	0.2%
49	South Dakota	168	0.2%
50	Wyoming	149	0.2%
51	Alaska	104	0.1%

Source: US Census Bureau, County Business Patterns 2023 (state file), all legal forms.

What's in a property management company lead list

Every row is one property management company business found on Google Maps inside the area you chose, with its email found on its own website and checked against the live mail server. These are the columns that matter most for property management companies:

Field	Why it matters for property management companies
category / categories	Many property managers are also brokerages, so they appear under "Real estate agency" as well as "Property management company". The categories column lets you keep pure brokerages out and keep the managers in.
email, grade, role and source	Property managers publish several inboxes: leasing@, maintenance@, owners@, info@. Up to 5 emails per company, each with its role and the page it came from, let you send a vendor pitch to the office rather than to the tenant-facing leasing inbox. Invalid emails are never exported.
website and contact_form	Most property managers have a site with an owner inquiry form and a tenant portal. A site with no owner-facing page is a pitch for marketing agencies selling owner lead generation.
rating and reviews	Property managers' reviews are written mostly by tenants, and low ratings are common. A company under 3 stars with many reviews is the reputation-management list; for maintenance vendors, it's a company that may need faster repairs.
phone and hours	Maintenance emergencies happen at night. Companies listing 24-hour lines already have an on-call process; those that don't may want an after-hours answering or maintenance dispatch service.
address, city, postal_code, distance	Vendors like plumbers, cleaners and landscapers need managers whose portfolios sit within their service radius. Distance from your base helps you start with the closest ones.
linkedin	Regional and commercial managers use LinkedIn; small residential firms rarely do. It's a quick way to spot the larger operators in your list.

About 45 columns in all, including up to five emails per business with their role and source, and eight social networks. See a sample export.

Search terms that find every property management company

No single keyword finds them all. Businesses file themselves under different Google Maps categories and describe themselves in different words, so a complete list searches every variant across the whole area, then removes duplicates.

Search terms: property management company, property manager, residential property management, rental property management, apartment management company, single family home property management, hoa management company, community association management, condo management company, commercial property management, vacation rental management, short term rental management, airbnb management company, property management services, real estate management company, leasing company, rental agency, tenant placement service, multifamily property management, student housing management.

Google Maps categories: Property management company, Real estate rental agency, Apartment rental agency, Homeowners' association, Vacation home rental agency, Real estate agency, Commercial real estate agency.

Leadraft includes these in its Real estate keyword pack (46 terms), and suggests more in your country's vocabulary when you type a trade.

Who sells to property management companies, and what works

Maintenance trades: plumbers, HVAC, electricians, handymen, roofers. Property managers want vendors who answer the phone, send photos and invoice cleanly. Offer a trial work order and a guaranteed response time. One approved-vendor slot can mean dozens of jobs a year.
Turnover cleaning, carpet, painting and junk removal. Turnovers are predictable and urgent. Lead with your turnaround time for a vacant unit and a flat per-unit price list.
Landscaping, snow removal and pest control. Recurring contracts across many properties. Pitch HOA and multifamily managers on a single contract that covers all their sites in your area.
Property management software, tenant screening and payments. Segment by size and type: HOA software doesn't fit a single-family rental manager. Lead with the switch cost and how long migration takes.
Insurance agencies and marketing agencies. Landlord and HOA policies, and owner lead generation ("get more doors"), are both strong angles for firms trying to grow their portfolios.

How to segment and qualify a property management company list

Residential, HOA, vacation rental or commercial

Run separate search lines ("hoa management company", "vacation rental management", "commercial property management") and keep the category column. Each type buys different services and needs a different email.

Pure managers vs brokerages that also manage

Filter on categories. A company listed only as "Property management company" is all-in on management; one listed as a real estate agency too often does sales as well. Vendors usually prefer the pure managers.

By review count as a portfolio proxy

We don't have door counts. Tenant reviews pile up with the number of units managed, so a company with hundreds of reviews almost always runs a bigger portfolio than one with ten.

Within your service radius

For trade vendors, draw your real service area or use a radius from your shop. Sort by distance and start with the closest managers.

Low-rated managers

Sort by rating. A low rating with complaints about repairs is an opening for maintenance vendors; complaints about communication are an opening for software and answering services.

How to reach property management companies

Write to the office, not the leasing inbox

leasing@ addresses are flooded with tenant inquiries. Prefer info@, owners@ or a named manager. Put the service and the area in the subject line so it's routed to whoever manages vendors.

Expect paperwork

Before a manager sends you work, they'll usually ask for a certificate of insurance, a W-9 and sometimes a license number. Mention that you have them ready. It signals you've worked with managers before.

Time it to the leasing calendar

Summer is peak turnover for residential and student housing, so managers are busiest from May to August. Late winter is when many review vendors and budgets for the year. HOA managers plan around annual board meetings and budgets set in the fall.

Keep it B2B and CAN-SPAM clean

Property managers are businesses, and B2B email in the US is allowed under CAN-SPAM with a truthful subject, a postal address and a working opt-out. HOA boards are volunteers, so pitch the management company, not individual board members. See cold email laws and get legal advice for your own program.

How to find property management company leads: build the list in four steps

Choose the place. A city, county or ZIP code, a radius around an address, or a shape you draw on the map (or a KML file).
Search every variant. Start from the terms above. Leadraft splits large areas into tiles so you get the businesses past Google's first few hundred results, and keeps only the ones inside your area and in the trade.
Preview before you pay. The free preview shows real businesses already found there, with emails masked.
Export or push. Download CSV or XLSX, or send the Verified emails straight to Instantly, Smartlead, lemlist or HubSpot with your suppression list applied. Each business is charged once, ever.

Property management companies lead lists: questions

How many property management companies are there in the US?

The US Census Bureau's 2023 County Business Patterns counts about 78,900 property management establishments with paid employees (NAICS 53131): about 60,800 residential and 18,100 nonresidential, employing about 708,000 people. Many more small landlords and one-person managers have no staff. Google Maps lists most firms that take outside clients, so a Maps list for an area usually includes small managers the Census count doesn't.

Can I get a property management email list for a specific city or state?

Yes. Pick a city, county, ZIP code or state, or draw your service area on a map, and choose whether to include companies just outside it. Trade vendors often use a radius from their shop.

Can I separate HOA managers from rental property managers?

Yes, mostly. Search with type-specific terms ("hoa management company", "rental property management") and use the category and categories columns from each company's Google Maps listing. Some firms do both and list both.

Are the emails verified?

Each email is taken from the company's own website and checked against its live mail server. It's graded Verified (the mailbox answered), Accept-all (the server accepts everything, so it's a maybe, never a yes) or Invalid. Invalid emails are never exported.

How much does a property management email list cost?

Leadraft charges one business credit per company, once, and one checked-email credit per verified email you take out. Free gives you 500 businesses and 50 checked emails a month; Starter is $19 for 25,000 businesses and 1,000 checked emails; Growth is $49 for 100,000 and 5,000; Pro is $99 for 300,000 and 15,000; Scale is $149 for 600,000 and 30,000. Example: if a metro search finds 1,200 property managers and you export 500 verified emails, that's 1,200 business credits and 500 checked-email credits, which fits in Starter at $19 with room for a second city.

Do I get the number of units each company manages?

No. Leadraft doesn't have door counts or revenue. Review count, multiple locations and the presence of LinkedIn are the practical signals for size.

Sources

1.US Census Bureau, 2023 County Business Patterns (US file, NAICS 53131, 531311, 531312) · Establishments with paid employees.
2.US Bureau of Labor Statistics, Occupational Outlook Handbook: Property, Real Estate, and Community Association Managers
3.FTC, CAN-SPAM Act: A Compliance Guide for Business

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